Creating a Bonus Card
The bonus card is used to define the main terms and conditions of a discount to be granted to a specific customer, vendor, or group during a selected period. It defines how the bonus amounts are calculated. There are two types of bonus cards:
- The purchase bonus card that is designed for calculating bonuses based on purchase transactions. By accessing the Purchase Bonus Card page, you can set up and configure purchase-related bonuses. To keep track of these bonuses, refer to the Purchase Bonus List page which provides a comprehensive overview of all purchase-related bonuses.
- The sales bonus card that is specifically tailored for calculating bonuses derived from sales transactions. Utilize the Sales Bonus Card page to configure and manage sales-related bonuses. For a consolidated view of these bonuses, navigate to the Sales Bonus List page.
To create a bonus card
- Choose the icon, enter Sales Bonus List or Purchase Bonus List, and then choose the related link.
- Choose New to add a new bonus card.
- Fill in the fields as necessary. Hover over a field to read a short description.
- Choose the Release action to activate the bonus.
Note
When releasing a bonus card, the system is taking into account already posted transactions (if they fulfill the bonus criteria that were set).
General Data & Calculation
A bonus period is defined on the General FastTab with the Starting Date and Ending Date fields. Practically, the Posting Date filter is applied on source ledger entries. Only transactions within the bonus period are included while creating bonus entries.
A bonus base period is defined on the Calculation FastTab with the Base Starting Date and Base Ending Date fields. It also works as a Posting Date filter applied on source ledger entries. However, the transactions which qualify result in bonus base entries. The Base Value field on the bonus card displays the current sum of bonus base entries. The bonus base value is used to determine which threshold should be used during bonus calculation. The base bonus period defaults to the bonus period.
No. - Specifies the number of the bonus card, assigned manually or with the number series.
Description - Specifies the description of the bonus.
Bonus Type - Specifies the type of the bonus which determines the bonus settings.
On the Sales Bonus Card page
- Sales Type - Specifies the recipient for which the bonus is calculated. The following options are possible: Sell-to Customer, Bill-To Customer, Customer Disc. Group, Customer Bonus Group, Campaign, All Customers.
- Sales Code - Specifies the recipient of the bonus specified in the Sales Type field.
On the Purchase Bonus Card page
- Purchase Type - Specifies the recipient for whom the bonus is calculated in the case of the purchase bonus type. The following options are possible: Buy-from Vendor, Pay-to Vendor, Vendor Bonus Group, All Vendors.
- Purchase Code - Specifies the recipient of the bonus specified in the Purchase Type field.
Starting Date - Specifies a starting date of the bonus.
Ending Date - Specifies an ending date of the bonus.
Closing Date - Specifies a closing date of the bonus (as the default set as the ending date).
User ID - Specifies the user assigned to the bonus card.
Last DateTime Modified - Specifies the last date and time of a bonus card modification.
Base Starting Date - Specifies a bonus base starting date.
Base Ending Date - Specifies a bonus base ending date.
Calculation Base - The value is copied depending on a bonus type and it is not editable.
Calculation Method - The value is copied depending on a bonus type and it is not editable.
Threshold Selection - The value is copied depending on a bonus type and it is not editable.
Bonus/Threshold Currency Code - Specifies the currency used with the amounts defined for the bonus/threshold. No matter what currency is used in a source transaction, it is converted to the bonus/threshold currency as well as general ledger currency (for the purpose of accrual posting).
Threshold Unit of Measure - Specifies the unit of measure used with the threshold. The field is editable, if the Quantity calculation method is used. The unit of measure must be defined for all items within a bonus source asset set.
Thresholds
You can define an unlimited number of thresholds for one or multiple source asset sets within a single bonus card. They must be set in the ascending order. Each source asset set has its own thresholds that are used in combination with the total base value specific to that source asset set, to calculate a bonus amount for bonus entries. Consequently, fields on the Statistics FastTab display the total base value and total bonus amount that is a sum from all specified source asset sets.
- Source Asset Set Code - Specifies a set of the assets to be included in the bonus calculation. A source asset set can be defined for items, G/L accounts, and, in the case of sales bonuses, also for resources, and filtered as needed.
Note
If multiple thresholds can be applied to a transaction, the bonus amount is calculated according to the Threshold Selection field.
Accruals
Note
For more information about the accruals functionality, see Bonus Accruals.
Post Accruals to G/L - Specifies that accruals for calculated bonus amounts are posted to general ledger, if the field is selected when releasing the bonus card or posting new transaction within bonus period. Accrual Reversal Date - Specifies date of accrual reversal. When closing the bonus, accruals are reversed. By default, the system reverses accruals on the bonus closing date. Alternatively, the date can be changed to reverse the accruals on the source document date.
Settlement
In certain scenarios (i.e. commissions), providing the settlement customer or vendor is required directly on the Bonus Card.
Note
The Settlement tab visibility depends on the bonus type's Settle-per option used. It is visible and editable for the Settle-with No. & Source Currency and Settle-with No. & Threshold Currency values.
Settle-with Type - Specifies the type of the settlement document recipient. Settle-with No. - Specifies the settlement document recipient.
Notes, Links, Comments and Attachments
You can add Notes, Links, Comments and Attachments to the bonus card. This also applies to the archived bonus card.
Note
All Notes, Links, Comments and Attachments on the bonus card will be copied after the bonus card is archived.
Customer/Vendor Bonus List
The user can show all bonuses related to the customer/vendor. The action is available on the Customer/Vendor card pages and Customers/Vendors list pages.
To show the customer/vendor bonus list
- Choose the icon, enter Customers or Vendors.
- Choose the Customer or Vendor tab and the Bonuses action to show the bonus list.
- Choose Show Bonus to open the bonus card.
Note
The Bonuses action is also available on the customer card and vendor card.
Bonus Card Lifecycle
- The bonus card is created.
- The bonus card is released. As a result, bonus entries are created with values in the Base Value and Total Bonus Amount fields. Optionally, accruals are posted.
- The bonus card is closed and the settlement document is created. Accruals are reversed (if posted). A new bonus card is created if the bonus was marked as Recurring.
- The bonus card is archived and the bonus card is deleted and an archived bonus card is created.