Creating a Bonus Contract Card
The bonus contract card is used group multiple bonuses on one bonus agreement. You can define the main terms and conditions of a discount to be granted to a specific customer, vendor, or group, select the period length for single bonus and the number of periods to be created. There are two types of bonus contract cards:
- The purchase bonus contract card is designed for creating bonuses based on purchase transactions. By accessing the Purchase Bonus Contract Card page, you can set up and configure purchase-related bonus contracts. To keep track of purchase-related bonuses, refer to the Purchase Bonus Contract List page, which provides a comprehensive overview of all purchase-related bonus contracts.
- The sales bonus contract card is specifically tailored for creating bonuses derived from sales transactions. Utilize the Sales Bonus Contract Card page to configure and manage sales-related bonus contracts. To display a consolidated view of these bonuses, navigate to the Sales Bonus Contract List page.
To create a bonus contract card
- Choose the icon, enter Sales Bonus Contract List or Purchase Bonus Contract List, and then choose the related link.
- Choose New to add a new bonus contract card.
- Fill in the fields as necessary. Hover over a field to read a short description.
- Choose the Release action to activate the contract and create related bonus cards.
Note
When releasing a bonus contract card, the system is creating bonus cards with options specified on the bonus contract. The number of created bonus cards equals the No. of Periods field value.
General Data & Calculation
A bonus period is defined on the General FastTab with the Starting Date and Ending Date fields. The Starting Date field must be set to the first day of the month. The Ending Date value is calculated automatically based on the values of the Period and No. of Periods fields.
The Base Starting Date field is specified for the bonus on the Bonus Card and its value can be, either:
- Starting Date from the bonus contract, or
- Starting Date from the bonus contract adjusted based on the specified Period and No. of Periods field values.
The Base Ending Date value equals the Starting Date field value adjusted based on the specified the Period and No. of Periods field values.
The Base Value field on the bonus contract card displays the current sum of bonus base entries during the term of the contract.
The Total Bonus Amount field on the bonus contract card displays the current sum of detailed bonus entries related to the bonus contract.
No. - Specifies the number of the bonus contract card, assigned manually or using the number series.
Description - Specifies the description of the bonus contract.
Bonus Type - Specifies the type of the bonus which determines the bonus settings.
On the Sales Bonus Contract Card page
Sales Type - Specifies the recipient for which the bonus is calculated. The following options are possible:
- Sell-to Customer,
- Bill-To Customer,
- Customer Disc. Group,
- Customer Bonus Group,
- Campaign,
- All Customers.
Sales Code - Specifies the recipient of the bonus specified in the Sales Type field.
On the Purchase Bonus Contract Card page
Purchase Type - Specifies the recipient for whom the bonus is calculated in the case of the purchase bonus type. The following options are possible:
- Buy-from Vendor,
- Pay-to Vendor,
- Vendor Bonus Group,
- All Vendors.
Purchase Code - Specifies the recipient of the bonus specified in the Purchase Type field.
Starting Date - Specifies a starting date of the bonus contract. It must be the first day of the month.
Ending Date - Specifies an ending date of the bonus contract. It is calculated automatically based on the values of the Period and No. of Periods fields.
User ID - Specifies the user assigned to the bonus card.
Last DateTime Modified - Specifies the last date and time of a bonus card modification.
Source Asset Set Code - Specifies a set of the assets to be included in the bonus calculation. A source asset set can be defined for items, G/L accounts, and, in the case of sales bonuses, also for resources, and filtered as needed.
Calculation Base - The value is copied depending on a bonus type and it is not editable.
Calculation Method - The value is copied depending on a bonus type and it is not editable.
Threshold Selection - The value is copied depending on a bonus type and it is not editable.
Bonus/Threshold Currency Code - Specifies the currency used with the amounts defined for the bonus/threshold. No matter what currency is used in a source transaction, it is converted to the bonus/threshold currency and general ledger currency (for the purpose of accrual posting).
Threshold Unit of Measure - Specifies the unit of measure used with the threshold. The field is editable, if the Quantity calculation method is used. The unit of measure must be defined for all items within a bonus source asset set.
Fixed Base Starting Date - Specifies whether the Base Starting Date for every bonus should be adjusted by the specified Period or match the Starting Date from the contract. If the field value is true, then the Base Starting Date and Base Ending Date will be visible on the bonus card page.
Bonus Contract Lines
Bonuses related to the bonus contract are listed in the Bonuses section. To navigate to the Bonus Card page, choose the Show Bonus action. To view bonus settlements, choose the Settlements action.
Thresholds
You can define an unlimited number of thresholds. They must be set in the ascending order. Thresholds are used in combination with the total base value to calculate a bonus amount in a bonus entry.
Note
If multiple thresholds can be applied to a transaction, the bonus amount is calculated according to the Threshold Selection field.
Bonus Contract Factboxes
You can view statistics related to the bonus contract card. Factboxes include Customer Details, Contract Calculation and Contract Statistics.
Bonus Contract Card Lifecycle
- The bonus contract card is created.
- The bonus contract card is released. As a result, bonus cards are created.
- The bonus cards are released and then closed.
- After all related bonus cards are closed the bonus contract is closed.
- The closed contract is archived. As a result, the related bonus cards is archived and the archived bonus contract card is created. It can be viewed on the Archived Sales Bonus Contracts or Archived Purchase Bonus Contracts list pages.