Pre-invoicing

In the intercompany trade, where goods are shipped to the intercompany partner, the stock in transit temporarily (for the transportation time) disappears from the books and stock levels of both companies. From the group's perspective, the information about the current stock value or real stock levels is not accurate.

Pre-invoice enables posting of a purchase order for goods in transit before items arrive at a company. Items are received at a virtual pre-invoice location and a transfer order between the pre-invoice and the final destination location is created.

Pre-invoice Setup

To enable the pre-invoice functionality in Advanced Intercompany:

1. Create a new location card and inventory posting setup for the virtual location used for the pre-invoice process.

2. On the IIC Setup page, on the Pre-Invoice FastTab:

   • Select the Pre-Invoice Enabled field.
   • Fill in the Pre-Invoice Location Code field with the code representing the created virtual location.
   • Select the Auto Post Transfer Shipment field, if you want the transfer shipment to be posted automatically when creating a transfer order from the purchase order.
   • Select the Skip Confirmation on Warehouse Receipt Deletion field, if you want the connected warehouse receipts to be deleted without a confirmation dialog pop-up.
   • Select the Combined Pre-Invoice field, if you want to allow the creation of a combined transfer order.

3. On the Transfer Route page define the Transfer Route from the pre-invoice location to the target location.

Tip

If you want the IIC purchase buffer documents of the Invoice type to be automatically processed as a pre-invoice from the IIC vendor:

1. Open the Vendor Card page with the assigned IIC endpoint.
2. Select the IIC Pre-Invoice field.

Posting a Pre-Invoice and Creating Transfer Order

Follow the basic process that has been described in Basic Intercompany Process. Stop at the step when the invoice confirmation should be validated and accepted by the BUYER company.

Tip

Remember to fill in the Location Code field. The pre-invoicing functionality does not work when the location code has not been selected in the purchase line. When there is no location code, a transfer order document cannot be created.

To start pre-invoicing:

1. On a purchase buffer document with the IIC Document Type set to Invoice select the IIC Pre-Invoice field.
2. Validate and accept the purchase buffer document.

Note

If a warehouse receipt exists, a dialog will be shown with a question, if the warehouse receipt should be removed. Unless the Skip Confirmation on Warehouse Receipt Deletion field is selected on the IIC Setup page. For details, read IIC Setup.

3. The transfer order will be created between the pre-invoice location and an original location on the purchase order.

Combined Pre-Invoicing

The combined pre-invoicing functionality enables the creation of multiple transfer orders for multiple purchase orders included on a combined pre-invoice.

Additionally, it is possible to create combined transfer orders for multiple purchase orders included on a combined pre-invoice. To do this, follow the steps below:

1. Open the IIC Setup page.
2. In the Pre-Invoice FastTab, select the Combined Pre-Invoice Transfer field.

Manual Pre-Invoicing

It is also possible to use the pre-invoicing functionality for non-IIC documents.

There is a new field on the vendor card: Manual Pre-Invoice. When it is selected, a new action is visible: IIC Post Pre-Invoice. The action can be used to post the receipt and invoice, and create a transfer order for all quantities from the Qty. to Pre-Invoice field available in the lines.