Table of Contents

Understanding Bonus Entries

The Bonuses & Accruals application starts creating bonus entries and detailed bonus entries for all transactions that match the criteria after the bonus card is released.

To see bonus entries

  1. Choose the Lightbulb that opens the Tell Me feature icon, enter Sales Bonus List or Purchase Bonus List, and then choose the related link.
  2. Open a bonus card.
  3. Choose the Bonus Entries action on the Related ribbon tab.

Bonus Entry

Bonus entries are created for source ledger entries (item ledger entries, general ledger entries, resource ledger entries). One source ledger entry results in one bonus entry. The application processes bonus entries in the following steps:

  1. A bonus entry is created. The purpose is to register a source ledger entry with the amounts in the general ledger, transaction and threshold currency.
  2. A bonus entry is calculated. The application creates one detailed bonus entry of the Initial Entry type for each respective threshold and fills a value in the Bonus Amount field. If accruals are set to be posted, the application also creates one detailed bonus entry per accrual type (entry types: G/L Accrual, Inventory Accrual) and fills a value in the Accrual Amount (LCY) field.
  3. A bonus accrual is posted. The application checks if any detailed bonus entries of the G/L Accrual or Inventory Accrual type exist, and updates the Accrual Amount Posted (LCY) field with the posted amount.
Note

The application allows calculating bonus entries and posting accruals by using the job queue (for more information, see Job Queue Setup).

Conditional Calculation

Before calculating a bonus for an entry, the application checks whether any calculation conditions have been defined and met. Calculation conditions are defined in the Calculation Condition field on bonus cards or bonus contracts. The conditions include:

  • Fully Paid - Allows calculating a bonus for an invoice that has no outstanding amount.
  • Linked Invoice Exists - Allows calculating bonus for a credit memo only if the bonus has been calculated for a corrected invoice and is closed. This condition can be used in environments where a local Bonuses & Accruals Extension application is installed. The link to the corrected invoice is shown in bonus entries. The feature requires implementing the Correction Bonus interface.

Excluding Selected Bonus Entries

Bonus entries can be excluded or included back in the bonus.

Note

In certain circumstances the recalculation of selected entries may require the recalculation of the entire bonus card. It means reversing the accruals for the bonus, deleting its entries and recreating them. Users are asked for confirmation before the operation.

To exclude one or more bonus entries

  1. Choose the Lightbulb that opens the Tell Me feature icon, enter Sales Bonus List or Purchase Bonus List, and then choose the related link.
  2. Open a bonus card.
  3. Choose the Bonus Entries action on the Related ribbon tab.
  4. Select one or more entries and choose the Exclude/Include... action.
  5. Select the Exclude value in the Recalculation Request column for each entry to be excluded.
  6. Select the Process action to complete the recalculation.
Note

To include the entry back select the Include value in the Recalculation Request column.

Bonus Card Closing

If a bonus card is set to post accruals, accruals are reversed during the closing procedure (or after the settlement if it is required for the bonus). Detailed bonus entries of the G/L Accrual or Inventory Accrual type are created with the Accrual Amount (LCY) field filled in. The application posts the accrual reversal and updates the Accrual Amount Posted (LCY) field with the posted amount for detailed entries.

Bonus Card Archiving

After a bonus card is archived, the entries are still stored. They are now linked to the archived bonus card, because the bonus number is not changed during the archiving procedure.