Local Functionality for Poland
The local functionality for Poland is provided as a separate, free of charge application - Bonuses & Accruals Extension PL that extends the Bonuses & Accruals base application.
Note
Bonuses & Accruals Extension PL requires both Bonuses & Accruals and Polish Localization applications installed.
Bonuses & Accruals Extension PL allows issuing sales credit memo documents in 3 major ways:
| 1. Lines Wizard Cr. Memo | 2. Aggregated Lines Wizard Cr. Memo | 3. Aggregated Cr. Memo | |
|---|---|---|---|
| Bonus Correction Source Posting Date | Linked Invoice Posting Date | Linked Invoice Posting Date | Credit Memo Posting Date |
| Before/After Corr. Lines (Source Cr.Memos) | Must Exist | Must Exist | Must Exist |
| Before/After Corr. Lines (Settlement Cr.Memo) | Created | Created | Not created |
Setting up Bonuses & Accruals Extension PL
Bonuses & Accruals Extension PL utilizes the general setup features available within the Bonuses & Accruals base application.
Bonuses & Accruals Setup
The following field is available on the Bonuses & Accruals Setup page:
- Correction Source Posting Date - it has 2 values to select from - Credit memo Posting Date and Linked Invoice Posting Date (default). This setting helps the application with placing a sales credit memo document in the right bonus period. Selecting Linked Invoice Posting Date provides compliance with the Polish Localization's Lines Wizard for processing bonus settlement documents.
Bonus Type
To create a Polish Localization compliant bonus settlement credit memo, you need to set up a dedicated bonus type. Pay attention to the following fields there:
Cr. Memo Bonus Entries - Specifies whether credit memo bonus entries are considered as standalone or as linked to corrected documents. The Linked to Invoice field value (which is default) is required in all Polish Localization compliant scenarios. That means that a correction without sales correction lines (before/after) is not included in bonus calculation. This is because a full list of corrected documents linked to each bonus settlement credit memo must sent to the National System of e-Invocies (NSeI).
Group Settlement Lines - Specifies how settlement document lines are created. The default value set in Bonuses & Accruals Extension PL is Source Asset. The Lines Wizard is the option which allows creating the lines according to the sales correction wizard available within the Polish Localization application.
Settlement Cr.Memo Lines - Specifies whether sales correcton lines (before/after) are created for the settlement document lines. The Linked to Invoices value means they are created, while Standalone means they are not.
Sales Correction Reason - Specifies the correction reason used by bonus settlement documents. The correction type must be set to Discount.
Max. No. of Settlement Lines - Specifies the maximum number of settlement lines. If the maximum number is exceeded, a new settlement document is created. The blank value indicates no limit. The default value set in Bonuses & Accruals Extension PL is 5000.
Note
Polish National System of e-Invoices can receive up to 10 000 lines per document. To meet this requirement, the Max.no. of Settlement Lines value should be set up to 5000. Note that each settlement line is created from two document lines - the Before and After correction lines. Make sure the Settle Per field value refers to Source Currency, because the settlements must be made in source transaction currencies.
Understanding Correction Lines Wizard's limitations
The limitations are related to the fact that Lines Wizard creates sales correction lines (before/after). The application must respect those limitations for bonus types, in which the Settlement Cr.Memo Lines field value is set to Linked to Invoices.
Calculating Bonus Amount for Credit Memos
For bonuses with bonus types in which Linked to Invoice is set in the Cr. Memo Bonus Entries field, bonus amount applied for a credit memo entry is based on the bonus amount that was calculated earlier for its linked invoice's entry.
For this purpose, the application adds the Calculation Condition field with the Linked Invoice Bonus Exists condition option to a sales bonus card or a sales bonus contract card. For details, read Calculation Conditions.
The reason is to prevent negative discounts on sales correction lines (as sales correction reason used is always: Discount).
Note
The bonus amount for a credit memo is proportionally reversed based on the bonus calculated for the relevant invoice, regardless of the current thresholds defined on the bonus card. The credit memo bonus amount on the bonus card will not be calculated until the bonus card containing the linked invoice entry is closed.
Note
The calculation condition is added to bonus cards automatically. It should not be removed if Settlement Cr.Memo Lines is set to Linked to Invoices on bonus type.
Classifying Bonus Corrective Entries within Bonus Period
Creating settlement credit memos with sales correction lines (before/after) requires the Bonuses & Accruals Setup's Correction Source Posting Date field value to be set to Linked Invoice Posting Date. It means invoices and their corrections are always be settled within a single bonus card.
Until the bonus card is open, all sales credit memos posted (even outside the bonus period) are included in the bonus amount calculation. However, credit memos are included only if they are linked to the sales invoice from the bonus period. The following picture illustrates how the sales credit memos are linked to the corrected invoice, taking into account the posting period.
January: The bonus card has already been closed. Therefore, only sales invoice no. SI001 was included in the bonus amount calculation. As the bonus card is already closed, sales credit memo SCM002 (which corrects sales invoice no. SI001 ) was not included. For not closed bonus card, sales credit memo SCM002 would be included in January.
February: The bonus card has not been closed. Therefore, sales invoice no. SI002 was included in the bonus amount calculation. In the same bonus period, sales credit memo no. SCM001 was posted. Sales credit memo no. SCM001 corrects sales invoice SI002, so it decreases the bonus amount. SCM002 (which corrects SI001) does not have any impact on the bonus calculation in February. Moreover, SCM003 (which corrects SI002) that was posted in March also decreases the bonus amount.
Discovering the Required Setup for Settlement Scenarios
Scenario 1: Lines Wizard Credit Memo
The settlement credit memo is created as if it was created by the sales credit memo's Lines Wizard available in the Polish Localization application. Each settlement credit memo line receives a pair of sales correction lines (before/after). The settlement credit memo is considered a regular correction and therefore impacts all the subsequent corrections of the corrected documents. Due to Lines Wizard's limitations, corrections match the bonus period by their linked invoices' posting dates.
| Setup | Field | Value |
|---|---|---|
| Bonuses & Accruals Setup | Correction Source Posting Date | Linked Invoice Posting Date |
| Bonus Type | Group Settlement Lines | Lines Wizard |
| Bonus Type | Cr. Memo Bonus Entries | Linked to Invoice |
| Bonus Type | Settlement Cr.Memo Entries | Linked to Invoices |
Bonus card's calculation condition "Linked Invoice Bonus Exists should not be removed.
Scenario 2: Aggregated Lines Wizard Credit Memo
The settlement credit memo lines are aggregated using one of the following methods: Single Line, Dim. Set ID & Vat Prod. Posting Gr., Source Asset. Each settlement credit memo line receives a pair or multiple pairs of sales correction lines (before/after). Each pair refers to a single corrected sales invoice. The settlement credit memo is considered a regular correction and therefore impacts all the subsequent corrections of the corrected documents. Due to Lines Wizard's limitations, corrections are placed within the bonus period by their linked invoices' posting dates.
| Setup | Field | Value |
|---|---|---|
| Bonuses & Accruals Setup | Correction Source Posting Date | Linked Invoice Posting Date |
| Bonus Type | Group Settlement Lines | Single Line or Dim. Set ID & Vat Prod. Posting Gr. or Source Asset |
| Bonus Type | Cr. Memo Bonus Entries | Linked to Invoice |
| Bonus Type | Settlement Cr.Memo Entries | Linked to Invoices |
Bonus card's calculation condition Linked Invoice Bonus Exists should not be removed.
Scenario 3: Aggregated Cr. Memo
The settlement credit memo lines are aggregated using one of the following methods: Single Line, Dim. Set ID & Vat Prod. Posting Gr., Source Asset. Sales correction lines (before/after) are not created. The settlement credit memo is considered a standalone correction and therefore does not impact the subsequent corrections of the corrected documents. Since Lines Wizard's limitations do not apply, corrections are placed within the bonus period by their own posting dates.
| Setup | Field | Value |
|---|---|---|
| Bonuses & Accruals Setup | Correction Source Posting Date | Credit Memo Posting Date |
| Bonus Type | Group Settlement Lines | Single Line or Dim. Set ID & Vat Prod. Posting Gr. or Source Asset |
| Bonus Type | Cr. Memo Bonus Entries | Linked to Invoice |
| Bonus Type | Settlement Cr.Memo Entries | Standalone |
Bonus card's calculation condition Linked Invoice Bonus Exists can be removed.