Table of Contents

Invoicing Modes and the NSeI Unavailability Log

In the NSeI, invoices can be issued using two modes: online and offline.

  • ONLINE Mode - the invoice is issued in real time directly in the NSeI. The XML file is sent to the system on the same date the taxpayer indicated as the issue date in the P_1 field of the invoice.

  • The OFFLINE Mode involves issuing an invoice outside the NSeI and later sending it to the system within the time limit specified by law. There are three offline modes:

    • Offline24 – used e.g. if any Internet access issues occur. The invoice should be sent to the NSeI immediately, i.e at the latest on the next business day after it is issued.
    • Offline – NSeI Unavailability - used during a system maintenance break. The invoice must be sent to the NSeI by the next business day after the unavailability period ends.
    • Failure Mode - activated in the event of a NSeI failure announced in the Bulletin of Public Information (BIP) and within the software interface. The invoice shall be submitted to the NSeI no later than within 7 days following the date of failure completion.

In the event of a total failure, announced in the media, invoices are issued in the Total Failure mode outside the system.

No additional settings are required in the Business Central system to enable online and offline24 modes. The NSeI system automatically analyzes the documents by comparing the document issuance date in the P_1 field of the invoice and the date the document was sent to the NSeI:

  • if the document issuance date is the same as the date of sending the document to the NSeI, the invoice is considered to have been sent online,
  • if the document issuance date is earlier than the date of sending the document to the NSeI, the invoice is considered to have been sent in offline24 mode.

NSeI Unavailability Log

In order to handle the temporary unavailability of the NSeI, the NSeI Unavailability Log has been prepared, where you can manually enter the reasons (types) and duration of NSeI unavailability.

Temporary NSeI Unavailability Log

To record data on the NSeI's temporary unavailability:

  1. Choose the Lightbulb that opens the Tell Me feature icon, enter NSeI Unavailability Log, and then select a related link.

  2. On the NSeI Unavailability Log page, select the Create New NSeI Unavailability Entry.

  3. On the Create a NSeI Unavailability Entry page, you will see instructions. Follow the instructions and fill in the required fields.

  • Unavailability Type - Specify the type of unavailability of the NSeI. The following options are available:
    • Offline - indicates NSeI unavailability;
    • Failure Mode - indicates a failure mode. When this type is selected, the system automatically assigns the default designation that was selected for sales documents in the Default Missing NSeI No. Reason for Failure Mode field on the NSeI Setup page.
    • Total Failure - indicates a total failure of the NSeI. When this type of unavailability is selected, the system will automatically assign the default designation to invoices, i. e. the designation selected in the Default Missing NSeI No. Reason for Total Mode field on the NSeI Setup page.
Warning

All invoices posted during the total failure will be skipped when sending to the NSeI and it will not be possible to send them to the NSeI again.

  • Start Date - Specify the date when the unavailability starts.
  • Start Time - Specify the time when the unavailability starts.

  1. After completing the required fields, select Next to create a NSeI unavailability line.

  2. When NSeI setup is complete, select Finish.

NSeI Unavailability End Log

To record data on the end of NSeI unavailability:

  1. Choose the Lightbulb that opens the Tell Me feature icon, enter NSeI Unavailability Log, and then select a related link.

  2. On the NSeI Unavailability Log page, choose the Close NSeI Unavailability Entry action.

  3. On the Close NSeI Unavailability Entry page, fill in the required fields:

  • End Date - Specify the date when the unavailability ends.
  • End Time - Specify the time when the unavailability ends.
  1. After filling in the required fields, choose the OK action. The system will complete the date and time of the end of unavailability and additionally complete the following fields:
  • Final Sending Date - Specifies the date by which the invoice must be sent to the NSeI after the end of the unavailability period.
  • Final Sending Time - Specifies the time by which the invoice must be sent to the NSeI after the end of the unavailability period.
Warning

The final sending date and time are required for informational purposes and that is way business days may not be calculated properly in these fields. The system does not verify that the invoice has been sent by the specified date to the NSeI and does not remind you to send the invoice.

See Also

Setting up Integration with the National e-Invoicing System

Issuing and Posting a Structured Invoice

Sending Invoices to the National System of e-Invoices

Downloading Purchase Invoices from the National System of e-Invoices

Processing Purchase Invoices Downloaded from the NSeI

Entering an NSeI Number or Designation for a Missing NSeI Number