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Alternative Customer VAT Registration Numbers

For companies that have warehouses in multiple EU countries, VAT posting can be difficult due to the fact that these companies use multiple VAT registration numbers. The standard Business Central allows defining additional VAT numbers for a customer, without having to duplicate the customer card for each country separately. The Polish Localization extends this functionality with the VAT Reg. No. Origin Country Code field.

Setup for Alternative Customer VAT Registration Numbers

Before using the functionality, you can define additional settings to have the VAT Country/Region Code field value synchronized automatically with the VAT Reg. No. Origin Country Code field. To do so:

  1. Choose the Lightbulb that opens the Tell Me feature. icon, enter VAT Setup, and then choose the related link.
  2. In the Alternative Customer VAT Registration section, select Default VAT Country Code Synchronization.

Creating an Alternative Customer VAT Registration Number

To create a new VAT number for a customer:

  1. Choose the Lightbulb that opens the Tell Me feature icon, enter Customers, and then select a related link.
  2. In the action bar, select Customer and then Alternative VAT Registration No..
  3. Select appropriate values in the VAT Country/Region Code or VATC Reg. No. Origin Country Code fields. The fields depend on each other.
  4. Enter the correct VAT registration number for the country indicated.
  5. If, along with the VAT Registration No. field, you want to change the Gen. Business Posting Group or VAT Business Posting Group fields, enter values in the respective fields. If you do not fill the posting group in the field, the application will use the posting group that is assigned to the customer card.

Creating Linked Ship-to Address for a Customer

Alternative VAT numbers can be used when changing the ship-to address to the EU country address to which alternative VAT registration number is assigned. To create a new ship-to address for a customer:

  1. Choose the Lightbulb that opens the Tell Me feature icon, enter Customers, and then select a related link.
  2. In the action bar, select Customer and then Ship-to Addresses.
  3. To add a new ship-to address, select New on the action bar.
  4. To correctly link the ship-to address to the alternative VAT number, select the same country code in the Country/Region Code field as for the alternative VAT registration number created for the selected customer.

Using an Alternative VAT Number on Sales Documents

The standard Business Central functionality allows using alternative VAT registration numbers on sales documents by changing:

  1. the ship-to address on a sales order;
  2. the VAT country/region code on all sales documents.

Polish Localization extends this functionality by enabling the use of alternative VAT registration numbers by changing the VAT Reg. No. Origin Country Code field.

To automatically change VAT Reg. No. Origin Country Code and VAT Registration No. in the sales invoice (and similarly in other document types):

  1. Choose the Lightbulb that opens the Tell Me feature icon, enter Sales Invoices, and then select a related link.
  2. On the Sales Invoice page, on the FastTab, change the VAT Reg. No. Origin Country Code field.
  3. If an alternative VAT registration number has been created for the selected country code, the system will ask you to confirm the change.