Table of Contents

Parallel Posting

The functionality of Advanced Cost Allocations allows you to run an automatic or batch process to post cost entries between general ledger accounts. For example, it can be used for the parallel posting of costs from cost accounts where costs are classified by cost type to accounts where costs are classified by business function or vice versa.

Parallel Posting Setup

There are two parallel posting options:

  • automatic posting that is run while posting the source transaction;
  • batch posting that is run by choosing the Post Parallel Postings action.

Selecting Automatic Posting

To select the automatic parallel posting option, you must select the Automatic Parallel Posting field on the General Leger Setup page. As a result, the system will automatically post the cost amount according to the parallel posting settings.

To enable the automatic parallel posting option:

  1. Choose the Lightbulb that opens the Tell Me feature icon, enter General Ledger Setup, and then select a related link.

  2. On the Allocation Cost Allocations FastTab, select the Automatic Parallel Posting field.

To select the batch posting option and prevent automatic posting of the cost, choose the Post Parallel Postings action.

Selecting a Parallel Posting Option on the General Ledger Account Card

The new Parallel Posting field on the general ledger account card, on the General tab, can take the following values:

  • Blank – Parallel posting does not apply to the general ledger account.

  • As Defined - Specifies that parallel posting will be performed for the account, depending on the settings that are defined on the Parallel Posting Setup page. If the setup for the general ledger account is defined, and the operation that is posted meets the conditions defined in the setup, parallel postings will be performed. On the other hand, if the setup on Parallel Posting Setup has not been defined, or if the transaction that you are posting does not meet the conditions in the setup, the posting process continues, but parallel posting does not occur.

  • Mandatory - Specifies that the system will return an error if the setup on the Parallel Posting Setup page has not been defined for the account or a transaction does not comply with setup conditions.

Define Parallel Posting Setup

To define parallel posting setup:

  1. Choose the Lightbulb that opens the Tell Me feature icon, enter Parallel Posting Setup, and then select a related link.

  2. On the Parallel Posting Setup page, select New, and then, in the first blank line, fill in the following fields:

    • Code – Specify a unique code that identifies the parallel posting setup.
    • Description - Specifies the text that describes the parallel posting setup.
    • Source G/L Account No. - Specifies the number of the account that contains source entries to be included in parallel posting.
    • Target G/L Account No. - Specifies the number of the target account to which entries will be posted.
    • G/L Bal. Account No. - Specifies the number of the account, to which balancing entries will be posted.
    • Status - Specifies the parallel posting setup status for a given line. Only settings with the Certified status are included in parallel posting.
Note

It is not necessary to enter the source account number in parallel posting setup.

Dimension Filter In Parallel Posting

To properly define parallel posting setup, begin with defining the dimension filter for general ledger source entries that will be included in parallel posting.

To define the dimension filter for general ledger source entries:

  1. Choose the Lightbulb that opens the Tell Me feature icon, enter Parallel Posting Setup, and then select a related link.

  2. On the Parallel Posting Setup page, select a relevant line and choose the Dimension Filters action.

  3. On the Edit Dimension Filter Set Entriespage, choose the New action and then, in the first blank line fill in the Dimension Code and Dimension Value Filter fields as usual.

Important

If dimension filters for general ledger source entries are not defined, it is not possible to certify the parallel posting setup.

Process Parallel Posting

If the Automatic Parallel Posting field on the Cost Allocations FastTab on the General Ledger Setup page is not selected, the parallel posting process is not performed automatically. In this situation, you must run the Post Parallel Postings batch job, To process and post parallel postings:

  1. Choose the Lightbulb that opens the Tell Me feature icon, enter Post Parallel Postings, and then select a related link.

  2. On the Post Parallel Postings page fill in the following fields:

    • Posting Method - Specifies if entries should be aggregate in the parallel posting process. This field has two possible values:
      • Per Entry - entries to be posted will not be aggregated and each of them is posted separately;
      • Per Day - entries will be aggregated based on date, G/L account and assigned dimension set.
    • Document No. - Specifies the document number.
    • Posting Date - Specifies the posting date.

  3. Select OK.

Note

If you select By Datein the Posting Method field:

  • you must enter a number in the Document No. field;
  • optionally, you can enter a posting date in the Posting Date field. If you leave the field blank, the system uses the posting date from the source general ledger entries.

If you select By Entry in the Posting Method field:

  • you will not be able to enter a number in the Document No. field;
  • the posting date and document number will be copied from the source general ledger entries.

The operation will create additional general ledger entries as a result of the parallel posting process.