Table of Contents

Cash Desk Reports

Opening a Cash Desk Report

Cash desk reports are a summary of cash desk documents from the selected period for each cash desk. To create a cash desk report, follow these steps:

  • Choose the Lightbulb that opens the Tell Me feature. icon, enter Cash Desk Reports, and then choose the related link.

  • The Cash Desk Reports page that opens shows all the cash desk reports created so far, both those with an Open and Closed status.

When, according to the predefined settings, a cash desk report is mandatory, the further procedure is as follows:

  • Choose New, and from the list of cash desk accounts that opens, select the appropriate cash desk.

In the Cash Desk Report window that opens, some of the fields are filled in automatically, some of them can be edited.

  • On the General FastTab:

    • The No. field is filled in with the cash desk number for which the report is created.

    • In the No. field, the next cash desk report number is inserted automatically, according to the predefined numbering series.

    • In the Opening Date field, the working date is inserted automatically, but you can manually change it to another date.

    • In the Closing Date field, the working date is inserted automatically when the status is changed to Closed.

    • The Beginning Balance and Beginning Balance (LCY) fields are non-editable and show the balance (in the currency assigned to the selected cash desk account and the local currency) of the selected cash desk account at the time of opening the cash desk report.

    • The Ending Balance and Ending Balance (LCY) fields are non-editable and show the ending balance (in the currency assigned to the selected cash desk account and the local currency) of the selected cash desk account in the current cash desk report, calculated as the sum of the beginning balance and net change.

    • The Currency Code field is non-editable and shows the currency code assigned to the cash desk account for which the current cash desk report is created.

    • The Status field can have one of the following options:

    • Open - editing of the cash desk report is allowed

    • Closed - editing of the cash desk report is not allowed.

    The option in the Status field is changed by choosing the Close or Reopen action.

  • On the Lines FastTab, on the Cash Desk Report page, all fields are non-editable. The lines of the cash desk report are filled in with posted cash desk receipts.

Closing a Cash Desk Report

After the end of the period for which the report was created, its status should be changed to Closed. To do so, choose the Close action. The system will change the status of the cash desk report to Closed and block editing.

If it is necessary to modify the report (e.g. by adding new cash desk withdrawals or receipts), change the report status by selecting Reopen in the report card.

Note

Only one cash desk report can be opened for one cash desk account at a time. Before reopening a closed cash desk report, temporarily close the open cash desk report (if any). Repeated closing of the report will result in the recalculation of the ending balance amount.

Printing a Cash Desk Report

To print a cash desk report, choose Print in the card of the selected cash desk report or in the list of cash desk reports after selecting the line with the selected report. Then choose Print or Preview and Close: