Creating a Fiscal Receipt
Fiscal receipts are used to register financial transactions between the vendor and the customer and constitute proof of the transaction. They include data such as date, time, items purchased, prices, taxes and any discounts or promotions. Fiscal receipts are key documents that are used to ensure the correctness of accounting processes, reporting and audit purposes.
Creating a Fiscal Receipt from a Sales Order
The following procedure explains how to create a fiscal receipt for sales operations:
Choose the
icon, enter Sales Orders, and then select a related link.Create a new sales order for the relevant retail customer. For more information, see Sell products with a customer sales order.
On the Invoice Details FastTab, fill in the Fiscal Document Type field to specify the type of document that you want to create in the fiscalization process when the corresponding sales order is posted. If you have not specified a type on the sales order card page, fiscal documents will not be created. The following fiscal document types are available:
- Fiscal Receipt - if you select this option, the Post action creates a fiscal receipt.
- Fiscal Receipt with Invoice - if you select this option, the Post action creates a fiscal receipt, and then the sales invoice is automatically posted for the fiscal receipt.
Note
For more information about posting the sales invoice to fiscal receipt, see Issuing Fiscal Receipts
Note
If the fiscal document type is specified, the value in the Prices Including VAT field will be automatically changed to True including the number series to be used for newly created fiscal documents. For more information, see Fiscalization Setup.
Fill in the sales lines.
Post a sales order by using the Post action. Choose one of the following options:
Type Option Description Fiscal Receipt Ship Posts the shipment of the items. Fiscal Receipt Posts fiscal receipt for items that have already been shipped. Ship and Fiscal Receipt Runs posting of shipment and fiscal receipt one after another. Fiscal Receipt with Invoice Ship Posts the shipment of the items. Fiscal Receipt with Invoice Posts fiscal receipt for items that have already been shipped and automatically post sales invoice for the fiscal receipt. Ship and Fiscal Receipt with Invoice Runs posting of shipment and fiscal receipt and automatically post sales invoice for the fiscal receipt.
A fiscal receipt or fiscal receipt with an invoice will be created based on the option selected during posting. As a result, the system will create the following entries:
- for a fiscal receipt:
- VAT entries,
- detailed VAT entries,
- G/L entries,
- customer ledger entries,
- detailed customer ledger entries,
- valuation entries (if an item is used),
- for a fiscal receipt invoice:
- VAT entries,
- detailed VAT entries,
- G/L entries.
Note
This documentation explains only posting a fiscal receipt from a sales order. The process that is run from the sales invoice is analogous.