Archived Payment Proposal
Completed payment proposals are stored as read-only archived payment proposals. All payment proposal files are generated from the specified archived payment proposal. Because payment proposals are archived, but not posted, it is not possible to create a corrective document for the payment proposal in the system. To correct the payment proposal, use the Void function. To learn more, see Void Payment Proposals.
Archived Payment Proposal Card
To open the archived payment proposal card:
- Choose the icon, and enter Arch. Payment Proposal List and then select a related link. You can also choose the Posted Documents action, and then the Archived Payment Proposals option in the Role Center.
Archived payment proposals are a source of data for the interfaces used for data exchange with banks (they can be used to generate files) and can take part in the process of the automatic application of bank statements. Therefore, the user can not edit data related to the transfers of the archived payment proposal (with the exception of the name in the File Name field).
Payment Proposal Register
The archived payment proposal is related to the payment proposal register, which includes the history of the files generated for the specified payment proposal. Each register corresponds to one file generated. Each archived payment proposal can have only one payment proposal register (the current file). To see the generated files history:
- Choose the icon, and enter Arch. Payment Proposal List and then select a related link.
- On the Archived Payment Proposal Card page choose the Payment Proposal Register action. Available fields:
- Document No. - Specifies the number of the archived payment proposal that the register entry was created from.
- Created Date and Time - Specifies the date and time of the creation of the register entry.
- Created By User ID - Specifies the identifier of the user who generated the new file.
- Voided - Specifies if the register is voided.
The registry contains the export history that can be viewed with the Export Entries action. In the register, you can find more information, including the file name used or the errors created during export (such as errors from the network service used to send payment proposals to the banking system).
Export and Void Payment Proposals
On the Archived Payment Proposal Card page you can choose the following actions:
- Export - The action enables you to export the file to a storage location or by using a web service (depending on the interface). This is useful when you skip the export process while generating a transfer or when the web service returned an error. The file is exported with the name that is automatically generated (this name is editable) and displayed in the File Name field.
- Void Document - The action allows you to set the entire payment proposal as voided, e.g. if the entire payment proposal is incorrect. The voided document is not included in the settlement process and cannot be used to create a new file.
- Recreate - The action is used when one of the payment proposal lines has been voided (see the Voiding Single Transfers section). When you run this action, the app creates a new payment proposal register that contains the file without any voided transfers.
Voiding Single Transfers
If you do not need to void the entire payment proposal, you can choose to void one archived payment proposal line (a single transfer). To void a single archived payment proposal line:
- Choose the icon, and enter Arch. Payment Proposal List and then select a related link.
- In the archived payment proposal choose the Line action and then choose Void Line.
- The voided lines are highlighted in red.
Caution
Voiding a document or a single line is irreversible!
By voiding a line, you set the current register of the payment proposal as invalid. Therefore, after you void the line, you should recreate a payment proposal file. To do this, choose the Recreate action. The output file will not contain the voided line.